JOB DESCRIPTION 

Job Title: Executive Assistant/Board Secretary (Part-Time)

Reports to: CEO

ABOUT BROAD STREET MINISTRY: 

Broad Street Love is an organization that helps Philadelphians living in deep poverty stabilize their lives through a unique offering of meals and social services that is welcoming to everyone. Our long term vision is not only to meaningfully reduce the trauma and suffering caused by scarcity for Philadelphia’s most vulnerable populations, but, along with best-of-class social services and government partners, to break the cycle of poverty, homelessness and hunger in Philadelphia. 

POSITION SUMMARY: 

The Executive Assistant (part time) will play a crucial role in ensuring smooth operation of executive and board functions. This role involves managing schedules, coordinating communications, handling confidential information, producing meeting materials and minutes, and assisting with various administrative tasks. The ideal candidate will be detail oriented, professional and highly organized. BSL is especially interested in candidates who can contribute to the diversity within our organization and assist in building an equitable and inclusive community. 

DUTIES AND RESPONSIBILITIES: 

• Prepare meeting materials and agendas, take meeting minutes, follow up on action items for board, board committee and ad hoc committee meetings. 
• Maintain electronic and paper filing systems of board materials. 
• Maintain board records and systems. 
• Help to maintain good corporate governance practices and maintain and update records of board policies and procedures. 
• Manage CEO’s calendar and schedule and coordinate meetings for the Board of Directors. 
• Support correspondence, including emails and phone calls, on behalf of the CEO and Board of Directors. 
• Draft, edit, update and proofread documents, presentations, and reports. 
• Maintain filing systems and ensure documents are organized and accessible. 
• Manage sensitive information with discretion and maintain confidentiality. 
• Provide support for occasional space rental events.

QUALIFICATIONS AND SKILLS/EXPERIENCE : 

• Minimum of two years experience in an executive assistant or similar administrative role. 
• Experience with board secretary duties is a plus. 
• Exceptional organizational and time management skills. 
• Strong written and verbal communication skills. 
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. 
• High level of discretion and professionalism. 

OTHER: The mission of Broad Street Love is to transform our city, our institutions, and ourselves by embracing the individual needs of our most vulnerable sisters and brothers, and by embracing radical hospitality. We believe that the only way to achieve that mission is to have a diverse staff that is representative, at all job levels, of the citizens we serve. 

Broad Street Love does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, criminal record, or any other status protected under federal, state, or local law. Broad Street Love believes that diversity and inclusion among our staff is critical to our success as a community services organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. 

This position is located at Broad Street Love, 315 S. Broad Street. 

Compensation: $25/hour. 

To apply for this position, please send your resume and cover letter to: employment@broadstreetLove.org. Indicate “Executive Assistant” in the subject line of your email.